Meeting 2015-11

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  • Review Action Items from Last Meeting
  • Financial update - Bailey
    • Running in the black on a yearly basis
    • 39 current members
    • Still working on cleaning up the books
    • Need a plan for changing automatic PayPal payments in January
      • Bailey to write brief notice informing people they need to update their automated payments.
    • Ray - In for $10 status of items?
      • Harbor Freight has the dust collector on sale now
      • Tim to stop by HF. Space will cover remaining cost.
  • Corporate memberships - review contract boilerplate
  • Software update
    • Tim to finish this
  • Events Update
    • January 9 - Code Kata with a weird name, hosted at Gravitate.
    • Nabil to schedule a 3d workshop sometime in December
  • Safety efforts, safety committee update - Nabil
    • Door fiasco
      • Ray - From the last time that this happened, I recall that it is a software issue. The pi gets desynchronized from the RFID reader. I will look at rewriting the serial decoding to properly handle this case. This has been done.
      • Audit key list - Nabil and Bailey
    • Tool broken procedure
    • Red Cross Training
      • Bailey doing training on Nov. 20th
      • Who else can get this for free at work?
        • Nabil to circulate this to other members.
  • PR Committee
    • When someone requests a tour:
      • If you can handle it, great. Otherwise:
      • Post to the main list asking if someone is free to arrange a tour. Remove any contact info from that post.
      • Forward the request to the board so that, if someone responds on the main list, any board member can provide them contact info.
      • Respond to the requester letting them know you forwarded the request and someone will get back to them.
  • Art Show Planning
    • Formed a committee
      • The art show is outside the normal board member responsibilities
    • To Do List
  • How do we gain quorum at our member meetings?
    • Follow our actual by-laws?
      • Grandfather current members as founding members, request that they voluntarily drop to supporting members. Follow the membership promotion process going forward.
      • Cut-off date as required per by-laws will be January 1.
      • Ray to draft email to members
  • Create member-only email list, to be used only for announcements
    • Create unlisted google group, any board member can post to all members
    • Members will be added when they sign up